About AVS Topical Conference Endorsement or Sponsorship

AVS endorses and sponsors many topical conferences each year. These conferences with a specialized focus are held worldwide. Members are encouraged to organize a topical conference in their area of expertise. Benefits of endorsement or sponsorship include promotional assistance via e-mails, inclusion in the AVS Newsletter and on the AVS Website. In addition, AVS staff can provide a full range of conference management services.

Endorsement and Sponsorship Benefits

Publicity
AVS endorsed and sponsored topical conferences benefit from publicity in the AVS Newsletter and on the AVS Website. Upon approval, your conference will automatically be listed in the Meetings Calendar section of the Newsletter and on the AVS Events Calendar.

Sponsorship Benefits

Publication
AVS sponsored topical conferences have the opportunity to publish peer-reviewed conference articles bundled together in a single issue of the Journal of Vacuum Science and Technology (JVST) or Biointerphases (BiP).

Conference Management Services
AVS offers professional conference management services for AVS sponsored conferences, including site selection, contract negotiation, publicity, registration, and more. Check out the complete list of conference management services and select as many as you need to ensure the success of the program.


Endorsement and Sponsorship Requirements

Conference/Meeting Report
Approximately one month after the meeting, you are required to submit a conference report for inclusion in the AVS Newsletter. This summary report should be between 500-1000 words and include information on the meeting's success, any exciting new technologies that were discussed and their potential impact on the research and industrial communities, and special events and exhibits associated with the conference. This follow-up publicity should enhance attendance at subsequent meetings.

Attendee List & AVS Membership Fee - A few weeks after the meeting you are requested to provide AVS an electronic copy of your attendee list (ASCII delimited or Excel format required). All co-sponsored meetings have the option of providing AVS membership for their non-member attendees by agreeing to pay AVS a $15 fee for each non-member attendee, which will be used to subsidize AVS membership for one year. Should you opt to offer membership please indicate so on your form and confirm the payment requirement; you will be invoiced following the meeting. AVS membership has many benefits, in particular, if your attendees are publishing in an AVS journal the page charges will be waived and they will have free access to all AVS publications.

Literature Display Table
You are requested to display AVS literature at a table in or near the registration area. This helps us promote AVS benefits and other topical conferences like yours. Please remember to send shipping details at least one month prior to the conference.

Apply for AVS Conference Endorsement or Sponsorship

To request AVS endorsement or sponsorship of a topical conference, please complete and submit the online Endorsement or Sponsorship Request Form

Before completing the form the following guidelines must be met:
  • The requesting group must be a valid scientific or educational organization
  • The proposed topic must be of interest to AVS members
  • The proposed conference must not be in conflict with an AVS conference on a similar topic.
The AVS Topical Conference Committee reviews all requests for endorsement or sponsorship to assess whether the subject of a proposed conference is appropriate for AVS and to insure that it does not involve any schedule conflicts with other AVS activities. The committee Chair presents its recommendations to the AVS Board of Directors for their consideration and final action.

For questions about conference endorsement or sponsorship, please contact Della Miller, della@avs.org, 530-896-0477530-896-0477.